How to Decline a Job Interview Politely

There are so many reasons you may consider saying no to an interview. It may be that you are no longer job hunting or other reasons best known to you but whatever you do, ensure you pay across this message in the most polite way possible.

Here are a few reasons you may decline an interview:

Your work situation has changed

Work situations also change. It could be an unexpected promotion or other organizational shift that has changed how eager you are to find a new job. If you want to focus all your energy on your new role or positions then, by all means, say no to that interview.

You’ve accepted another job offer

If another recruiter got to you first, with a good offer you gladly accepted, you may need to decline other interviews or job offers.

You’ve found too many deal breakers

It could be that the recruiter goes months between emailing you, or you learn that employees are working below pay or in a toxic environment. If you've come across red flags in the application or initial interview process, trust your gut and decline.

Here are examples of ways to respond:

Example 1

Hi David,

Thank you so much for taking the time to review my application and inviting me to interview for the role of financial manager at Omo ologo Enterprise, However, I regretfully need to withdraw my application from this process at the moment.

Thank you again for your time and consideration and I hope we can stay connected.

All best,

Niniola Okoya

Example 2

Hi Chibuzor,

Thank you so much for reaching out! I’m grateful for the time and consideration you’ve given to my application for the account manager role. However, I recently accepted an offer from another organization and I’m currently not available.

I wish you the best of luck filling this role and hope we can keep in touch. If anything changes in the future, I’ll certainly reach out in case the timing is right on both sides.

All best,

 

Joke Thomas 

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