VACANCY! VACANCY! VACANCY!

 

Our client, a group of company in the Retail Sector is urgently recruiting for the following positions:

1. Head; Internal Audit and Control.

2. Internal Audit/Control Officer.

3. Chief Accountant.

4. Accountant; Payables & Operations.

5. Accountant; Revenue and Receivables.

6. Accountant; Payroll, Tax and Compliance.

 

HEAD; INTERNAL AUDIT AND CONTROL

 

REPORTS TO: MANAGEMENT

 

JOB DESCRIPTION

•           Prepare Internal audit plan and provide oversight and direction in the execution, and reporting of internal audit engagements and projects within established timelines and budgets.

 

•           Coordinate with External Auditors, ensuring efficient implementation of the overall statutory financial audit plans.

 

•                    Oversee and review the drafting of internal audit reports and other audit deliverables, and direct the work conducted by external auditors.

 

•                     Conduct periodic financial, compliance, operational and special audits and carry out investigations into reported irregularities, as required.

 

•                     Review analyses of non-conformities, discuss audit findings across the organization and suggest recommendations.

 

•                     Report to the Management regarding internal control matters, results of audit reviews, the progression of audit plan and any other matters of discussion.

 

•                     Stay abreast of industry trends and changing regulatory guidelines to enable the development and implementation of appropriate control measures and monitoring mechanism as well as their continuous update / revision.

 

•                     Attend and participate in relevant meetings with key stakeholders.

 

•                     Developing and executing internal audit activities, consult with management on strategic plans and other business matters, and anticipate emerging risks.

 

•                     Documenting and testing business process and IT controls that support key operations.

 

•                     Evaluating control deficiencies, and monitoring remediation actions, timelines, and progress.

 

•                     Proactively inform management of significant risks or exposures related to internal controls, compliance, and/or governance requiring prompt attention.

 

•                     Facilitate continuous identification and periodic assessment of business risks in the operating environment and update the risk registers.

 

•                     Monitor and report on Key Risk Indicators (KRIs) and implementation of risk mitigation strategies.

 

•                     Ensure appropriate level of communication is maintained on Internal Audit and Control matters to support the framework and ensure appropriate ownership and accountabilities from management and managers.

•                     Conduct follow-up reviews of financial, operational, or regulatory compliance deficiencies noted during audits.

 

•                     Prepares monthly exception reports and presents to the Management.

 

•                     Build and manage great relationships with business partners, providing insights and challenges that enable them to proactively manage performance.

 

•                     Deliver insights that are highly valued, identify root causes, share best practices and lead to business improvement.

 

•                     Perform scheduled and unscheduled (spot checks) audit visits to all the branches, warehouse, and other businesses.

 

•                     Create and maintain the whistleblowing channels of the Group and provide periodic reports to the Management.

 

•                     Conduct investigations on reported cases of fraud and misconduct and prepare investigation reports.

 

•                     Flexibility to carry out any other task as requested by Management and Board of the Group.

 

KEY PERFORMANCE INDICATORS

•                     Adequacy of the internal audit plan.

•                    Level of execution/achievement against the plan.

•                     Accuracy, timeliness, and completeness of reports.

•              Number and significance of issues/ inconsistencies and process improvement opportunities identified in business processes.

•                     Frequency of incidences of control failure.

•                     Adequacy and timeliness of follow-up on regulatory and statutory filings.

•                     Magnitude of calculated losses due to fraud and other control failures.

•                     Number or frequency of queries.

•                     Number of unresolved cases to identified issues.

•    Number of control improvements implemented annually in line with best practice recommendation.

•                     Decline in code of conduct violations reported via the whistleblowing channels.

•                     Number of whistleblowing cases closed out.

•                     Turnaround time for cases under investigation.

•                     Other KPIs as may be defined in line with changing business environment.

•           Ensure that the branch's daily operations are done in line with the company's policies and procedures.

 

INTERNAL AUDIT/CONTROL OFFICER

 

REPORTS TO: HEAD, INTERNAL AUDIT AND CONTROL

 

JOB DESCRIPTION

• Develop a thorough and continuous understanding of the business, risks and processes across departments and systems.

 

• Perform all the defined Internal Control routine activities properly and on time and with minimal supervision.

 

• Carry out or contribute to financial, operational, and business processes compliance such as, ensuring sales, payments, purchases, procurement, and accounting processes are void of fraud or error.

 

• Conduct spontaneous and periodic count of petty cash and inventories in all the branches, warehouse, other businesses and compare to system records.

 

• Review of quotes before sending to clients-with specific reference to prices applied, discounts, VAT, installation charges if any and more.

 

• Reports risk management issues and internal controls deficiencies and provides recommendations for improving the organization’s operations.

 

• Assess the reliability and effective use of internal controls and assist in reviewing administrative procedures.

 

 

CHIEF ACCOUNTANT

 

REPORTS TO: FINANCIAL CONTROLLER/CFO

 

JOB DESCRIPTION

• Oversee and review work done by the related payables accountants.

 

• Oversee and review work done by the related revenue and receivables accountants.

 

• Preparation of Monthly management reports for the assigned branch(es).

 

• Preparation of financial analysis and reports for the assigned branch(es)

 

• Ensuring that performance of the branches is in line with the approved plan.

 

• Contributing to the development of new or amended accounting systems, programs, and procedures.

 

• Preparing and monitoring the use of annual budgets for the assigned branch(es) to ensure its expended for its original purpose and reporting variance with recommendations.

 

• Coordinating accounting functions and programs.

 

• Preparing quarterly revenue projections and forecasting expenditure for the branches.

 

• Responsible for the performance of the assigned branch(es).

 

• Ensure the achievement of the branch(es) monthly and annual profit projection.

 

• Any other work assigned by the CFO.

 

 

ACCOUNTANT; PAYABLES & OPERATIONS

 

REPORTS TO: CHIEF ACCOUNTANT

 

JOB DESCRIPTION

• Preparing payment schedule for upload.

 

• Capturing transfer payment requests on Fax E-payment tracker

 

• Maintaining records of all bank and cash transactions.

 

• Attending and Reconciling suppliers’ disputes.

 

• Management of HQ and assigned branch(es) petty cash and payments.

 

• Preparing a weekly report of all payment made through expense report.

 

• Assist in budget preparation and expense control activities.

 

• Preparation of Payable reports for management review.

 

• Check accuracy of invoices issued by vendors.

 

• Input and code invoices to cost centre (branches).

 

• Match Invoices with Purchase Order (if applicable)

 

• Send invoices to Manager for payment approval.

 

• Verify and process employee expense claims and manage the approval and payment process.

 

• Update and maintain vendor database in a timely manner

 

• Perform reconciliations including supplier statement reconciliations, and more

 

• Support the month end process by providing supporting documentation for month end journals

 

• Report on Aged Payables plus other ad hoc reporting where applicable

 

• Identify improvements to the accounts payable process.

 

 

 

ACCOUNTANT; PAYROLL, TAX AND COMPLIANCE

 

REPORTS TO: CHIEF ACCOUNTANT

 

JOB DESCRIPTION

• Preparation and remittance of pension.

 

• Entering payroll information and maintaining payroll files.

 

• Calculating salaries, overtime earnings and other deductions.

 

• Generating payroll reports for FAXX Managers to review.

 

• Updating payroll systems, including employment hires and terminations.

 

• Preparing payroll and tax reports for federal, state, and local agencies when required.

 

• Attending to payroll inquiries from employees.

 

• Prepare tax provisions schedules, returns, payments, reports and maintain FAXX tax database.

 

• Prepare accurate tax schedules and timely tax remittances as and when due (VAT, WHT, PAYE, CIT, EDTAX, etc).

 

• Determine tax savings and recommend strategies to improve profits.

 

• Evaluate tax regulations and suggest policies that diminish tax burden.

 

• Ensure complete compliance with regulatory requirements like NSITF, ITF, NHF etc.

 

 

• Keep track of industry trends and changes related to taxes.